Managing Expectations – Stage 3 COVID-19 Pandemic

wedding place setting
WARNING this may upset some readers!

Managing COVID-19 Stage 3 Event Expectations
A professional Wedding Planners take on what a wedding reception will look like in stage 3 based on Stage 3Framework for Re-opening
and the
For months now our team at KRE and Gallery Events has been working with couples trying to find solutions for their weddings and events, scheduled to take place in 2020.  It has been stressful for both our clients and our team.  We have seen it all; from heart break, anger even break-ups to relief and jubilation when a new plan is formed.
Our phones have been lighting up since the announcement that Stage 3 is here and will be for the foreseeable future.  Clients are excited that weddings and events can continue as originally planned…or can they? This is what we here in the home office have been struggling to determine; what EXACTLY does a wedding reception or other events look like while following Stage 3 parameters?
While we have options and solutions for almost any situation; Stage 3 is not the answer for jubilant celebrations.  The reality is this virus is deadly and stealthy and still very much around us.  The health and safety of our clients, fellow vendors and our team is of paramount importance to us.
Thorough investigation of the Stage 3 Framework and Emergency Management and Civil Protection Act, as well as ongoing discussions with the local health departments and venue/vendor partners, paint a clear picture of what events will look like during this crucial pandemic stage. Here is our summary:
  • Guest list will be limited to a maximum of 50 guests inside or 100 guests outside with physical distancing guidelines in place – this means you may need a bigger event space to accommodate less people.
  • Tented events must have two sides open to classify as “outside” (save some money and do not order 4 sides from the tent company) but beware of unpredictable weather that may put a damper on your event
  • Seating plans must be strategic and address the “10 person” social circle/bubble.  You cannot seat persons from separate bubbles at the same table.
  • Tables must be physically distanced by 6’ or 2 meters apart on all sides unless separated by Plexiglas or some other impermeable barrier.
  • Physical/social distancing between guests from separate bubbles must always be practiced
  • Cocktails may be enjoyed with guests served and seated at their tables.
  • Food & beverage may be enjoyed while seated – no walking around to mix and mingle with food and beverage.
  • Indoor events – face coverings must be worn unless seated at your table
  • Outdoor events – face coverings are not mandatory
  • Dancing is considered high risk and not permitted. Dancing may only be performed by someone working at the establishment with restrictions. i.e. performance entertainment dance.
  • Singing or music may be performed by a person or group with restrictions, including barriers between the performers and guests and physical distancing.
It’s enough to rethink the idea of a full-on reception or celebration until a viable vaccine is found and distributed.
Before you get too upset, remember earlier we said there are solutions.  Here are some ideas:
  • Reschedule celebrations where you absolutely want to be able to dance to 2022
  • Consider webcasting your event if family and friends cannot safely join you because of distance and overseas travel (we can help!)
  • Amend plans to fit within the regulations – no one whats to be the one responsible for someone else’s illness.
  • Consider a beautiful formal luncheon or dinner with a few guests but all the trimmings.
  • Make sure your venue is equipped to manage your event safely
  • For couples getting married, consider a Minimony or Micromony this year with a “Sequel Wedding” in the future.  What’s a “Sequel Wedding”, you ask…
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Contact us for more ideas and advice, we are here to help!
Be sure to visit our web site, sign up for our newsletter, even book a consultation with a wedding expert. www.galleryevents.ca
Let’s chat again soon!

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Suzanne Peat Professional Wedding and Event Planner

Suzanne Peat

Wedding & Event Planner

Wedding Producer and Event Designer at Kenneth Robert Entertainment and Gallery Events, is recognized as a Professional Wedding Planner with the Association of Bridal Consultants since 2008. Extensive experience includes garden nuptials, large gala weddings, corporate seminars and holiday parties. With her significant accomplishments in planning both corporate and social functions as well as her achievements in personal financial planning, she is a great benefit to couples planning a celebration with numerous decisions and details to figure out. With a certification in Training, Suzanne is mentoring new Wedding Planners as they begin their journey in the industry.

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